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Purchase Invoice Approval
Software

Review and Approve Supplier Invoices
Quickly and Easily

With FinanSys Apps purchase invoice approval software, ensure that only accurate and authorised invoices are processed for payment. 

Automate the whole approval process with configurable workflows and see the status of each invoice in real time. Track spending against budget with ease.  

With FinanSys Apps, you can easily set up automated invoice approval workflows that match your organisational structure using a pre-built template or create your own customised invoice approval process from scratch. 

FinanSys Apps is designed to work with your existing accounting software and can be easily integrated into your core business systems.  

You can create a fully automated invoice management solution that follows all of your business rules and practices and deploy your new process in minutes – no coding required. 

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How does it work?

Once a purchase invoice comes in from a supplier, FinanSys Apps can automatically route it through various steps of approval which might include the finance department reviewing and coding it or the manager or budget holder approving it.  

If you have an approved purchase order in the system already that matches the details of the invoice, FinanSys Apps removes the hassle of going through the approval process again (for payment approval). It does this by automatically matching the invoice to the original order, thereby eliminating the tedious task of rekeying information  

FinanSys Apps will check to ensure that the amounts and quantities tallies with the values quoted on the order.  

Once it’s gone through those steps, FinanSys Apps can generate the invoice on your accounting system to that supplier’s account so that it is ready to be paid.  

All of this is done automatically while freeing up your finance team’s time to focus on value-added tasks. 

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  • Key Benefits
  • Line level approvals as well as header level approvals
  • Power your purchasing workflows and approvals based on group conditions to eventually trigger multiple approvals automatically
  • Automatic duplicate invoice checking
  • Automatic integration with suppliers and accounting systems
  • Automated invoice matching to purchase orders
  • Quick and easy review and approval process
  • Real-time access to invoice information and records
  • Almost zero rekeying of information

Other Purchasing (P2P) Use Cases

If you have a unique requirement or use case that’s not listed on this page, it’s highly likely that it’s creatable or configurable in FinanSys Apps, please speak to our team and we’ll be happy to discuss your options

FinanSys Apps Features

No-code Application Builder

Business Process Management

Automation

Accounting Automation

Middleware & Integration

Excel Add-in

Work OS

Workflow Creator

Business Intelligence

Document Management

Pre-installed Foundation Apps

Machine Learning

Artificial Intelligence

OCR

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